4 ways hosting Microsoft Exchange improves business communications

Hosting Microsoft Exchange services can make enterprise communications more productive and cost-effective. The average office worker spends about two and a half hours on work-related email every day, according to a 2012 McKinsey Global Institute report – that’s 81 working days a year. While email is a staple of virtually every company’s communication system, there are ways to make it more productive. Not all of them involve clever strategies for cleaning out your inbox – there are some systematic ways to improve your corporate email system. One of these — hosting Microsoft Exchange with a third-party provider — can immediately benefit your communication efficiency in several ways.

Hosting Microsoft Exchange supports the BYOD trend

hosting Microsoft ExchangeThe bring-your-own-device (BYOD) phenomenon has driven an increase in enterprise email volume – 87 percent of respondents in a recent SolarWinds survey stated that their company’s email usage either somewhat or greatly increased due to the types of smart devices (smartphones and tablets) popular with BYOD users. 33% of respondents also reported that BYOD devices increase email system management complexity.

Greater email volume and system management complexity can stretch already overburdened IT teams to the breaking point. Hosting Microsoft Exchange services offers unwavering BYOD support and frees IT departments to focus on higher-value initiatives which help drive competitive advantage.

Hosting Microsoft Exchange centralizes productivity

Email is just one of many forms of communication upon which knowledge workers depend. Relying on multiple communication platforms to handle messaging, document sharing, calendars, contact management, and collaboration can result in confusion, conflicts, and lost productivity. Hosting Microsoft Exchange — particularly when deployed in conjunction with Microsoft SharePoint and/or Microsoft Lync — provides an integrated communication platform to keep an organization synchronized and working together.

Hosting Microsoft Exchange bolsters business continuity

Communication plays a key role in navigating through an unexpected business disturbance, and quickly righting the ship after the crisis ends. Hosting Microsoft Exchange supports business continuity efforts in several ways. Most importantly, it offers remote backup in the form of an offsite data center, which provides retention and archiving capabilities which facilitate email and data recovery efforts.

Hosting Microsoft Exchange supports compliance

As the importance of compliance with industry and governmental regulations escalates, it’s critical that email communications are properly and securely archived. Hosting Microsoft Exchange heads off compliance issues with by making it easy to implement appropriate journaling and archiving regimens.

Image credit: K. Romkrathog